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All customers managing sensitive data need total legal security for their contracts and digital documents.
Thanks to the Docaposte Arkhineo digital archiving system via Closd, companies and law firm can secure their assets and those of their customers, creating new levers for growth and increasing their development opportunities.
Digital archiving provides a secure solution for storing sensitive data. Its aim is to guarantee the integrity, security, availability and efficient management of documents over time: confidential internal documents, commercial or partnership contracts, acquisition or transfer of shares or assets, and so on.
In numerous countries worldwide, the law now acknowledges that a digital document holds admissible status as evidence in case of a dispute, affording it equal probative weight as a traditional paper document. This recognition hinges on three primary conditions: the clear identification of the document’s source, its creation and preservation under conditions ensuring integrity.
Consequently, digital documents are bound by the same retention obligations as their paper counterparts, enduring as long as they are properly archived.
The concept of archiving with probative value involves the meticulous storage and management of documents, data, or information to guarantee authenticity, integrity, and inalterability. Its purpose lies in securing the validity and dependability of archives, rendering them acceptable as evidence in court or in legal proceedings.
In numerous countries worldwide, the law now acknowledges that a digital document holds admissible status as evidence in case of a dispute, affording it equal probative weight as a traditional paper document. This recognition hinges on three primary conditions: the clear identification of the document’s source, its creation and preservation under conditions ensuring integrity.
Consequently, digital documents are bound by the same retention obligations as their paper counterparts, enduring as long as they are properly archived.
The concept of archiving with probative value involves the meticulous storage and management of documents, data, or information to guarantee authenticity, integrity, and inalterability. Its purpose lies in securing the validity and dependability of archives, rendering them acceptable as evidence in court or in legal proceedings.
Archiving sensitive documents in a digital safe is therefore a legal obligation for legal professionals. It is the indispensable counterpart to any electronic signature technology.
In the event of litigation, you will be asked to provide a complete proof file covering both the signature and the storage aspects, in order to prove that the file has not been altered, and to detail the process implemented to guarantee and periodically check that this integrity is maintained during the storage phase.
It is therefore essential for legal professionals to eliminate all risks of loss, alteration or destruction during the long-term preservation of files.
To meet this need, legal and deal-making professionals can set up an electronic archiving system (SAE), enabling them to store, organize and easily retrieve their digital documents and those of their clients in an ultra-secure digital safe.
In the event of litigation, you will be asked to provide a complete proof file covering both the signature and the storage aspects, in order to prove that the file has not been altered, and to detail the process implemented to guarantee and periodically check that this integrity is maintained during the storage phase.
It is therefore essential for legal professionals to eliminate all risks of loss, alteration or destruction during the long-term preservation of files.
To meet this need, legal and deal-making professionals can set up an electronic archiving system (SAE), enabling them to store, organize and easily retrieve their digital documents and those of their clients in an ultra-secure digital safe.
Closd has integrated the Docaposte Arkhineo technology, the French leading provider of electronic archiving solutions. This integration enables customers to archive their electronically signed documents and contracts (via DocuSign and Certeurope technologies, certified as Trusted Service Providers), and to consult their archives directly from the solution on a dedicated, simple and intuitive electronic safe interface.
The Closd platform meets one of the first of the two conditions required for the admissibility of an electronic document, by providing a proof of evidence file.
Our partnership with Arkhineo, which operates an electronic archiving service with probative value, enables us to meet the other condition, which is to maintain the probative value and integrity of signed digital documents for the duration of legal retention obligations, by providing the proof of archiving file.
With numerous certifications, including ISO 27001, the solutions complies with both eIDAS and RGPD regulations. Data is stored in highly secure Datacenters in France and Germany.
The Closd platform meets one of the first of the two conditions required for the admissibility of an electronic document, by providing a proof of evidence file.
Our partnership with Arkhineo, which operates an electronic archiving service with probative value, enables us to meet the other condition, which is to maintain the probative value and integrity of signed digital documents for the duration of legal retention obligations, by providing the proof of archiving file.
With numerous certifications, including ISO 27001, the solutions complies with both eIDAS and RGPD regulations. Data is stored in highly secure Datacenters in France and Germany.
The simplicity of the Closd interface means the tool can be set up immediately, with no need for training. Data can be accessed anywhere, from any device, at any time. Sensitive documents and data are protected, even as the IT environment evolves.
Your archives are therefore stored in your electronic safe, under the control of the archive manager you designate within your organization when you open the safe; he or she will have access to all data archived by all subscription members. He or she is the only one who can share an archive with another member of the subscription.
5, 10, 20 years… Choose the retention period that suits you best. In the event of litigation, it is also possible to request the definitive return of all documents entrusted to the service provider (document reversibility), accompanied by the total destruction of the archives concerned in the safe. A certificate of destruction will be issued at the end of this procedure.
Thanks to this electronic safe, you meet your legal archiving obligation, secure your data and obtain an archiving certificate, comprising the document and a certificate of compliance.
Your archives are therefore stored in your electronic safe, under the control of the archive manager you designate within your organization when you open the safe; he or she will have access to all data archived by all subscription members. He or she is the only one who can share an archive with another member of the subscription.
5, 10, 20 years… Choose the retention period that suits you best. In the event of litigation, it is also possible to request the definitive return of all documents entrusted to the service provider (document reversibility), accompanied by the total destruction of the archives concerned in the safe. A certificate of destruction will be issued at the end of this procedure.
Thanks to this electronic safe, you meet your legal archiving obligation, secure your data and obtain an archiving certificate, comprising the document and a certificate of compliance.
Long-term
storage
Maintaining
integrity
Reversibility
Availability
24/7
Archive retention periods vary according to legal requirements and the nature of the documents. In France for instance, the average retention period for invoices and contracts is 10 years.
In the event of litigation, it is possible to extract archives in their original digital format for transfer via external media. This can be done on request to Closd’s support team.Data is stored in highly secure data centers in France and Germany.
In the event of litigation, it is possible to ask the archiving service provider to extract one or more archives in the original digital format, which will be transferred via an external medium. This extraction can be requested from Closd’s support.
In the event of litigation, it is possible to extract archives in their original digital format for transfer via external media. This can be done on request to Closd’s support team.
The data stored by the archive provider includes: the document, its name, standard metadata, custom metadata, document and metadata fingerprints, archive timestamp, archive lifecycle log and event log.
